Legal Recruiting Assistant

The Legal Recruiting Assistant is responsible for assisting with: all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs.

Assist Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-house interviews for lateral, law clerk, LL.M., 3L and summer associate candidates
Assist with school-specific campus outreach, including tracking of sponsorships and student group activities
Facilitate and track STB School school team involvment in recruitment outreach projects
Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required
Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities
Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities
Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team
Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues
Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution
Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program
Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services
Assist in planning internal events and receptions including law school lunches, affinity group receptions and practice group-specific events
Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews
Update various summer associate lists and distrubtions including summer associate housing information and campus student group participation, as needed
Assist in planning, executing and attending spring 1L outreach events and programs
Remain current on citywide social offerings throughout the year
Maintain inventory of promotional items and marketing materials
Be flexible, in adjusting hours to meet departmental needs
Assist in various department projects

Bachelor's Degree required
Proficiency in MS Word, Excel and PowerPoint; advanced knowledge preferred
Ability to develop and maintain favorable relationships with attorneys and staff, in order to execute successful interview schedules and optimize candidate experience
Must have a professional demeanor and possess excellent organizational and administrative abilities
Ability to effectively present information verbally, via Excel and in writing
Familiarity with MS Outlook
Strong attention to detail
Ability to work in a team atmosphere
Ability to work independently and organize, prioritize, plan and multi-task work activities in a fast paced environment
Client-focused with a personable and outgoing demeanor