The Legal Recruiting Coordinator is a generalist position that supports the Legal Recruiting team. This individual will be responsible for administrative tasks supporting entry level, lateral member (partner) and associate recruiting for the firm, and assisting with a variety of recruiting projects.
Provide administrative support to department management, including scheduling meetings, and coordinating travel arrangements. Process and track all invoices and check requests, department credit card charges, and expenses for candidate and departmental reimbursement. Lateral Recruiting Process resumes and introductory materials for potential member candidates. Schedule interviews, coordinate candidate travel, prepare interviewer and interviewee information packages, and collect post-interview feedback. Enter job requisitions in recruiting database, viRecruit and post positions on the firm’s website and with professional organizations and industry publications. Maintain candidate files for all open positions and all active candidates in, viRecruit. This includes data entry, status updates, maintaining notes, tracking interviews, and ensuring that documents and verifications are compliant with department protocols. Run reports and export candidate files. Prepare summaries and information packets for review by recruiting team and ultimately section, office and recruiting committee. Prepare welcome notices and firm announcements for new hires. Entry-Level Recruiting Register for on-campus interview programs, job fairs, and student outreach events. Maintain calendar of events. Help to plan summer associate program orientation and social events. Coordinate all details to support student recruiting events including assisting with travel arrangements, sending supplies, communicating logistical details. Track all student applicant information in recruiting database. This includes data entry, status updates, maintaining notes, tracking interviews, and ensuring that documents and verifications are compliant with department protocols. Assist in preparation of information packets for review by recruiting team and hiring committees. Prepare offer and declination letters. Regularly review candidate and search firm records in recruiting database to ensure that information is updated and accurate. Create and maintain statistical reports summarizing and tracking recruiting activities. Prepare search firm fee agreements, track terms and expiration dates, grant access for search firms to submit candidates. Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration. Assume additional responsibilities as requested.
Bachelor’s degree required. 1-2 years of recruiting experience in a law firm environment. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
Mintz, Levin, Cohn, Ferris, Glovsky and Popeo, P.C. is a general practice, full service Am Law 100 law firm employing approximately 500 attorneys serving clients worldwide. We are headquartered at One Financial Center in Boston’s Financial District and have additional US offices in Los Angeles, New York City, San Diego, San Francisco, and Washington, DC, as well as an office in London and a strong international practice. Mintz was founded in 1933 by Haskell Cohn and Benjamin Levin. The firm’s Managing Member is Robert I. Bodian. Our collaborative attorneys work within four core practice areas — Transactional, Intellectual Property, Litigation & Investigations, and Regulatory & Advisory – and combine legal, business, and industry insight to provide exceptional legal strategies for clients in a variety of industries.