Job Listings

Richards Kibbe & Orbe LLP is a dynamic and entrepreneurial firm with in-depth experience and relationships in the financial markets and the business community. With more than 80 lawyers in New York, Washington, D.C. and London, our hallmark is the ability to find creative solutions to difficult problems that meet the needs and objectives of our clients, whether in a transaction, litigation or regulatory matter. We seek to provide precisely the high quality, focused and efficient service that we would want as a client.

Human Resources Coordinator

Responsibilities include varied HR, Benefits and administrative duties. Below is a brief list of the main job duties, but the job is not limited to only these items below:

Benefits
• Responsible for adding/changing/terminating benefits on the plan administrator sites for all benefits. Also, ensuring that these changes are accurately reflected on payroll and the monthly invoices;
• Responsible for review and approval of monthly insurance bills for all providers- medical, dental, vision, life and STD/LTD;
• Responsible for monthly changes to the salary deferrals for 401(k) plan;
• Responsible for processing termination packages, including cobra and other benefit information;
• Responsible for administering Cobra applications. Maintain and update records with the carriers as well as processing the Cobra payments with accounting department;
• Maintain all Benefit plan information on the firm’s intranet site;

Human Resources

• Create, maintain and update employee records on HRIS employee recordkeeping system (Knowledge of ADP EZ Labor, a plus)
• Responsible for preparing annual EEOC reporting for HR Manager review;
• Prepare all new hire/terminations/status change notifications that affect payroll to HR manager for approval per pay period;
• Prepare new hire orientation materials and conducting new employee orientation;
• Assist with and handle low level personnel issues;
• Prepare all termination paperwork;

Non legal Recruitment (paralegals and staff)
• Assist individual departments with administrative hiring needs, including screening resumes, scheduling interviews, interviewing the candidate and making recommendations for a second interview;
• Responsible for working with employment agencies directly and/or posting ads on school websites or other web based sites;
• Responsible for conducting background checks, and verbal and written references on potential candidates;
• Assist attorney recruiting coordinator with scheduling interviews, maintaining recruiting database and responding to unsolicited resumes;
• Responsible for arranging for temporary staffing services, as necessary;

Miscelleneous
• Assist Human Resources Manager
• Performs other duties as may be assigned.

Contact:
Noelle Obermueller
Human Resources Manager
Richards Kibbe & Orbe LLP
One World Financial Center
New York, New York 10281-1003
Direct: (212) 530 1995
Fax: (917) 344 8995
nobermueller@rkollp.com
www.rkollp.com

Alumni Relations & Client Development Administrative Assistant
Job Description:

International law firm has an excellent opportunity for an administrative assistant who is polished, professional, articulate, and enthusiastic, and who can work in a fast-paced, dynamic environment. Candidate must possess a four-year college degree, one to three years of administrative experience within a large corporate environment and a high level of proficiency in MS Office applications, especially Excel and Word (advanced Excel skills a plus) and PowerPoint and Adobe applications. This position supports several professionals within the Client Development and Alumni Relations groups.

Daily responsibilities include calendar management, telephone coverage, prioritizing schedules, arranging travel plans, expense reports, preparation of presentations and reports, etc. Research and reporting will also be a periodic responsibility.

Alumni Relations Job Responsibilities:

Direct contact with lawyers regarding farewell dinners and individual meetings
Outplacement Database Maintenance
Exit Interviews/Departing Lawyer Questionnaires
Maintain Alumni Relations Accomplishments & Goals
Alumni Reunions: Logistical assistance
Farewell Dinners
Budget Assistance
Invitations & Holiday cards (e-versions and hardcopy)
Alumni Dinners – Logistical assistance
NALP Preparation: Assistance with travel, expenses, presentations (Powerpoint etc.)
Alumni CLE: Logistical assistance
InterAction Alumni searches
Event planning
Minutes of departmental meetings

Client Development Job Responsibilities:

Plan and coordinate department meetings, as well as assist in setting up client team and practice group meetings in which our group is involved and is expected to handle the administrative tasks
Assist in coordinating individual client gifts throughout the year
Coordinate partner monthly aged contact reports
Coordinate firm-wide holiday client gifts
Assist with research and writing for the client development group as time and capabilities permit
In certain instances, the Administrative Assistant may assist the Client Development group in completing special projects that include monthly practice group and client team reports, client briefs, annual strategies, industry reports, competitive intelligence summaries and updates, key contact profiles, and so on.

Job Requirements:

- Bachelor’s degree
- One to three years of experience with a service firm
- Excellent typing, computer and communication skills
- Excellent writing skills
- Professional demeanor
- Creative approach to problem solving
- Excellent organizational skills
- Demonstrated initiative
- Ability to organize projects and to follow through to completion
- Ability to multitask
- Flexibility to work overtime, including weekends and late evenings—especially during the holiday season—as required
- Ability to work independently and as member of a team
- In depth knowledge of NYC culture and restaurants to assist in event planning
- Enthusiasm in contributing to both groups’ overall success and that of the organization the groups serve
- Cover letter and resume must be included to be considered for the position

If interested, please send resume and cover letter to resumes@cgsh.com, fax 212-693-9640 or mail to Human Resources, Cleary Gottlieb Steen & Hamilton LLP, One Liberty Plaza, NY 10006.

All job applicants are considered for employment opportunities without regard to race. color, religion, sex, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran. Applicants who need an accommodation may request one by contacting the Affirmative Action Administrator at resumes@cgsh.com or by fax 212-298-0324 or by phone 212-225-3110.

If interested, please send resume and cover letter to resumes@cgsh.com, fax 212-693-9640 or mail to Human Resources, Cleary Gottlieb Steen & Hamilton LLP, One Liberty Plaza, NY 10006.

Simpson Thacher & Bartlett LLP is a leading international law firm with offices in New York, Washington DC, Palo Alto, Los Angeles, Hong Kong, Beijing, Tokyo, London and São Paulo. The firm is seeking a Recruiting Assistant to work in the Legal Recruiting Department of its New York City office to facilitate the process of recruiting and hiring qualified lawyers.

JOB DESCRIPTION:
•Assist the Coordinator and Manager in all aspects of legal recruiting and the summer associate program
•Aid in all activities related to law school recruiting which include the following: assist in attorney preparation for on campus interviewing and interview packet assembly, correspond with candidates to answer questions regarding the recruiting process, greet law school candidates upon their arrival at the Firm for interviews
•Arrange schedule of interviewers for all candidates visiting the Firm for interviews
•Develop and maintain favorable relationships with attorneys and other staff within the Firm in order to create interview schedules and communicate relevant information related to the interviewing process
•Work with recruiting team and outside vendors to plan summer social events for incoming summer associates
•Attend all summer associate events and other receptions as needed
•Assist in various aspects of the summer associate program including welcome lunches, cocktail parties and regular check-ins with summer associates
•Perform other projects as assigned

JOB REQUIREMENTS:
•Bachelor’s degree
•1-2 years prior experience in legal recruiting or equivalent related experience
•Must have excellent oral and written communication skills
•Personable and outgoing demeanor
•Must be client-service oriented
•Possess a strong attention to detail and an ability to prioritize effectively
•Ability to multi-task and work in a fast-paced environment
•Proficiency in Microsoft Office and other document management sites

Interested candidates should send a cover letter and resume to the attention of Amy Claydon, Associate Director, Legal Recruiting at aclaydon@stblaw.com.

JOB SUMMARY:
Provides assistance to the Legal Recruiting Department in implementing processes related to recruiting and hiring lawyers and with providing administrative support for the summer associate program and fall hiring season.

ESSENTIAL FUNCTIONS:
1. Inputs and updates information on lawyers and law students who apply with the firm in the legal recruiting database (Lawcruit).
2. Assists with the administrative support of the firm’s annual recruitment process, which includes the summer program and fall hiring season.
3. Ensures the integrity of the legal recruiting database (Lawcruit).
4. Generates interview schedules and assembles interview materials for candidates.
5. Enters recruiting information into the Legal Recruiting database using Lawcruit Web.
6. Communicates information related to interviews to those internally involved in the process (including lawyer interviewers, legal recruiting staff, reception staff, and building security staff).
7. Files, organizes and maintains legal recruiting files and records.
8. Greet candidates interviewing with the firm, when required.
9. Prepares correspondence to lawyers and law student applicants, as directed.
10. Generates reports of recruiting statistics, as directed.
11. Assists with special projects, as directed.
12. Legal Recruiting Department support may include:
• Opening, sorting, distributing department mail
• Processing check requests and paying invoices for dept expenses
• Processing and tracking incoming associate expenses (moving, bar, salary advances, etc)
• Scheduling room reservations for briefings, trainings and department meetings
• Assembling binders and information for briefings, trainings and department meetings
• Processing candidate travel expenses & reimbursements for shared expenses from other firms
• Ordering department office supplies
• Maintaining off-site storage indexes
• Tracking department attendance

EDUCATION, EXPERIENCE AND SKILLS:
• Bachelor’s Degree or work experience which demonstrates the ability to organize and handle multiple tasks.
• Proficiency in the use of computer programs including Microsoft Office (Outlook, Word, Excel), document management programs (IManage), and database programs.
• Minimum typing speed of 45 wpm.
• Excellent written and oral communication, organizational, and interpersonal skills
• Proficient in Excel and spreadsheets
• Work experience in law firm or law school recruiting is desirable.

ESSENTIAL CAPABILITIES:
• Conscientious, well organized, detail-oriented, and willing to take initiative.
• Ability to multi-task, manage, and prioritize projects effectively.
• Ability to work independently, under the direction of others, and as a part of a team.
• Flexibility in responding quickly and positively to shifting demands and opportunities.
• Ability to interact effectively with all levels of firm personnel.
• Ability to recognize confidential information and to maintain confidentiality of such information.
• Proactive in learning and adapting to new systems and processes.
• Reliable, loyal, service-focused, and punctual.
• Ability to perform under stressful conditions in a thoughtful and professional manner.

WORKING CONDITIONS:

Normal office environment and schedule. This is a non-exempt position; candidate must be willing and able to handle overtime during busy periods of the year.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Please apply online at https://ropesgray.interviewexchange.com/candapply.jsp?JOBID=16912.

Attorney Recruiting & Development Manager (New York)

Under the direct supervision of the Senior Manager of Global Attorney Recruiting and the Manager of Global Attorney Development, the Attorney Recruiting & Development Manager designs strategy for and manages all aspects of campus recruiting, lateral recruiting and attorney relations for their local office. This position also reports directly to the Office Recruiting Chair(s) and indirectly to the Office Attorney Development Chair(s) and the Director of Office Administration.

In this capacity, the Attorney Recruiting & Development Manager will:

Attorney Recruiting
• Manage recruiting, office summer associate and diversity programs, initiatives and activities; Reconcile related budgets;
• Develop and maintain law school, search firm, and professional and diversity association relationships;
• Utilize the department-specific database to analyze trends, generate statistical and informational reports, and develop recommendations to resolve challenges reflected in the data;
• Hire, supervise, train and evaluate local ARD support staff; and

Attorney Development
• Manage and implement Global and local Attorney Development in-house training and Attorney Development Committee initiatives; Reconcile related budgets;
• Implement the Associate Orientation and Integration Program;
• Serve as Attorney Development liaison to all office attorneys;

Diversity
• Serve as a liaison for the Global Diversity team in the training, development, promotion and retention of diversity attorneys

General
• Work overtime as required, including attendance at special events in the evenings and/or on weekends;
• Travel as needed for recruiting programs, activities and initiatives; and

In addition, an Attorney Recruiting & Development Manager will be expected to have:
• Knowledge of legal recruiting, attorney development and administrative policies and procedures;
• Knowledge of legal education, career development and attorney development; and
• Fundamental-level Microsoft Office Suite and internet navigation skills.

Education and Experience
Any combination equivalent to:
• Bachelor’s degree or equivalent;
• At least 5 years of experience in a senior professional role, including at least one year of supervisory experience; and
• Previous experience in a law firm or in law school recruiting and administration, as well as knowledge of local legal market, preferred.

Please apply online at www.paulhastings.com/careers.

Paul, Hastings, Janofsky & Walker LLP is an Equal Opportunity/Affirmative Action Employer

NYC or Hartford, CT Office

Responsible for all legal recruiting functions including on-campus and in-house interviews as well as resume screening for all law school candidates and lateral hires. Liaison between search firms, law school placement officers and Recruiting Partner. Recruits for, coordinates and oversees summer associate programs. Uses LawCruit to maintain files on all candidates, determine eligibility and correspond with them regarding employment status. Provides orientation to new hires.

Undergraduate degree and prior legal recruiting experience required. Excellent interpersonal skills, highly motivated, able to work independently, creative and results-oriented, with initiative, integrity and leadership skills. Must have excellent written and oral communication skills.

Please submit cover letter and resume to:
Paula Cimador Silone, Office Manager
Axinn, Veltrop & Harkrider LLP
114 West 47th Street
New York, NY 10036.
Email address: pcs@avhlaw.com.

Job Announcement:
Program Associate for Pro Bono
Lawyers Alliance for New York is the leading provider of business and transactional legal services for nonprofit organizations that are improving the quality of life in New York City neighborhoods. We help nonprofits to develop affordable housing, stimulate economic development, and operate vital programs for youth, the elderly, recent immigrants, and other low-income New Yorkers. Lawyers Alliance works with more than 1,400 volunteer attorneys from more than 105 New York law firms and corporations to provide these services.
Working closely with the Pro Bono Manager and Deputy Executive Director, the Program Associate for Pro Bono will play an important role in the placement and success of close to 900 pro bono matters per year.
Major responsibilities of the position include:
• Administering pro bono placement process, including corresponding with and helping to identify appropriate attorney volunteers at firms and corporate legal departments;
• Assisting in development and implementation of annual pro bono outreach plan and strategies to expand and retain network of pro bono volunteers;
• Promoting and organizing volunteer website activity on www.lawyersalliance.org and community development section of www.probono.net;
• Maintaining substantive case information in database, monitoring case activity, trouble-shooting case problems and preparing statistical reports;
• Coordinating case closings, including closing letters and questionnaires;
• Conducting factual research, preparing reports related to pro bono trends, and presenting findings to management;
• Administering a resource call helpline;
• Participating in volunteer recognition events and activities;
• Representing Lawyers Alliance at information sessions and other visibility events; and
• Working on additional client outreach and screening, pro bono, marketing, fundraising, and other projects as requested.
Working at Lawyers Alliance offers the opportunity to be involved in some of New York City’s most dynamic public interest work and improve the delivery of pro bono services. The successful candidate will have a college degree; 2 years work experience, preferably in a legal setting; strong organizational, communication, computer and administrative skills; and an interest in the nonprofit sector.
Position is available immediately and reports to Pro Bono Manager. Salary is $40,000 annually. Interested applicants should submit a cover letter and resume to paprobono09@lawyersalliance.org. No phone inquiries please. Lawyers Alliance for New York is an equal opportunity employer. For more information on Lawyers Alliance, please visit http://www.lawyersalliance.org.

The New York Prosecutors Training Institute (NYPTI) seeks an attorney with at least three years as a prosecutor. Solid writing skills, thorough and quick answers and advice on various legal and practical issues arising at any phase of a criminal prosecution, and developing training courses for prosecutors, are essential. Some overnight travel. Salary based on experience. Please send resumes to: NYPTI, 107 Columbia Street, Albany, NY 12210.

Overview:
This individual will report directly to the Manager of Associate Resources and assist with all human resources (HR) related issues for our International Lawyers Program, Overseas Associates on assignments in New York and New York Associates. Additionally, as part of the Associate Resources team, this individual will work closely with all team members and assist in general HR processes.

The New York office annually recruits foreign-trained lawyers to intern at the Firm for approximately nine-months following graduation from a U.S. LL.M or M.C.J. program. The International Lawyer Program not only provides the New York office with substantive legal resources and knowledge from other jurisdictions, it also helps the Firm develop a worldwide network of alumni and strengthens our relationships with many firms outside the United States.

Currently, there are over 350 New York associates and approximately 15 associates in New York on assignment from foreign offices.

Responsibilities:
• Responsible for on-boarding of all new full-time associates. Responsibilities include: overseeing implementation of extranet website for incoming associates; managing the pre-employment process (paperwork, background checks, conflict checks); assisting incoming associates and international lawyers with domestic moves, including answering lawyers’ questions, coordinating with the Purchasing Department and the moving companies and reviewing invoices for accuracy; and assisting in the development of orientation sessions for new classes.

• Coordinate and conduct orientations for laterally hired lawyers and lawyers joining the Firm from clerkships.

• Serve as the primary HR contact for all associates on non-immigrant work visas. Coordinate with associates and outside immigration counsel on the processing of visa applications and renewals. Process includes: collecting documents from visa holders, preparing visa documents for signature, monitoring timing of applications, and reverifying work authorization.

• Direct lawyers to resources within the Firm to help resolve concerns or problems and coordinate available resources to find solutions.

• Produce weekly HR activity reports which are widely distributed to Department Heads and partners.

• Assist in the review process for International Lawyers.

• Coordinate foreign language lessons, including preparing monthly payments and maintaining language proficiency list on ClearyNet.

• As needed, assist the Recruiting Coordinator in charge of the International Lawyer Job Fairs and interview schedules.

• Adhoc HR projects (e.g., reporting, analysis of data, presentations, data entry, etc.)

Requirements:
• Bachelors degree required

• Minimum of one year of HR experience in a fast paced environment, preferably financial services or legal industry

• Experience working on immigration issues preferred

• Excellent interpersonal, client service, and written and verbal communication skills

• Strong analytical skills

• Exercises good judgment, has excellent organization skills, and strong attention to detail

• Ability to multi-task

• Proactive team player

Contact:
Interested applicants should send a cover letter and resume to Lauren Cowan at lcowan@cgsh.com